PowerPoint is a powerful tool for creating and designing eye-catching and dynamic presentations. Below are 10 of the top functions that I use to help me work more effectively with PowerPoint.
1. To quickly jump to slides during a presentation, type in the slide number and press Enter. This is useful if you're running out of time, and need to miss out on some slides without the audience knowing.
2. In Slide Show view, pressing the B key makes the screen go black, which is great if you want your audience to focus on what you're saying for a moment rather than look at the slides. Press the B key again to return to where you were before in the presentation.
3. In Slide Show view, pressing Ctrl+H turns the pointer off so the cursor won't appear during your presentation. You can also turn the pointer on and off by pressing the A key.
4. If you've ever presented, then you'll know how frustrating it is when the screen freezes as you try to move between slides. Well, there are various alternative ways of doing this. To go to the next slide or animation build, press Down or Right arrow, Pg Dn, Spacebar, Left mouse click or Enter key. To go to the previous slide or animation build, press Up or Left arrow, Pg Up, P key or Backspace key.
5. To quickly animate multiple objects on one slide at the same time, select all the necessary objects and animate them as you normally would using the animation task pane. This means that all the objects will be animated together.
6. If you want to create a diagram with duplicate objects placed in particular locations on the slide, then create and format the object (eg rectangle), select it and with the Ctrl key held down, click your left hand mouse button and drag the object to the spot where you want it to be. This is far quicker than copying and pasting the object and then having to spend time moving it to the correct location.
7. Your file size can get too big if you have a lot of images in your presentation. You can reduce the size of the file by up to 90% by compressing the images. Select a picture in the presentation, go to the Picture Tools Format tab and click on Compress Pictures in the Adjust Pane. Select OK to apply compression settings to all pictures, or click the check box to apply to selected pictures only. You can adjust the settings by clicking on the Options button.
8. To copy the formatting of text on one slide to another part of the presentation, select the original text then press down Ctrl+Shift+C, go to the text that you want to reformat and press Ctrl+Shift+V. This command copies the formatting only, not the text.
9. If you do find that you have too much text on one slide (there should be a maximum of 6 bullet points) then you can quickly split the slide into two using the Autofit option, which appears when you click inside the text box. Click on the Autofit option to access the sub menu and select the Split Text Between Two Slides option. PowerPoint will then automatically split the text evenly so both slides have as large font type as possible.
10. Remember that if you are doing your presentation outside of your office, you will need to ensure that any videos or other linked objects are saved in a folder which you can access remotely, ideally the same one as the presentation. Otherwise the media or objects will not display properly because the link they're pointing to cannot be accessed.
I hope you've enjoyed these tips to help you save time and effort when working with PowerPoint.
Source: http://ezinearticles.com/
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